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HEALTH AND SAFETY POLICY

HEALTH AND SAFETY POLICY

 

  1. Introduction

Health and safety is an important consideration for our school. We will take all reasonable steps to provide a safe and caring environment for children, staff and our visitors. All personal data/information maintained in this respect will be held in the strictest confidence.

The governing body will:

  • Ensure health and safety has a high profile
  • Ensure adequate resources for health and safety are available
  • Consult staff and provide training opportunities
  • Monitor and review health and safety
  • To hire a good doctor and/ nurse to be at school and or at a standby

The Principal/Head of school will:

  • Develop a health and safety culture throughout the school
  • Take day to day operational decisions
  • Ensure staff are aware of their responsibilities
  • Update governing body
  • Draw up health and safety procedures
  • Monitor effectiveness of procedures
  • Appoint a Health and Safety officer and committee, including members of the primary school, secondary school, medical office, kitchen and administration

 

 

Health and Safety committee will:

  • Monitor the implementation of the Health and Safety policy
  • Undertake regular inspections of the school premises to identify any potential hazards
  • Liaise regularly with the site management staff over identified hazards
  • Conduct fire and other emergency rescue evacuation training

 

 

All staff will:

  • Support the implementation of health and safety arrangements
  • Take reasonable care of themselves and others
  • Ensure as far as is reasonably practicable that their classroom or work area is safe
  • Report shortcomings to the second master in-charge of the environment.

 

General Health and Safety Arrangements

The school buildings, maintenance and medical procedures as well as kitchen hygiene and cleaning standards are strictly monitored by municipal directives through School Quality Assure.

FEZA cleaning and disinfection regulations are kept by the school nurse and by the second master in-charge.

  • Smoking is not permitted anywhere on the school site.
  • When contractors are on site they are expected to follow school safety procedure. Principals or Director will liaise with contractors as appropriate.
  • A yearly check will be carried out by a member of the board, the second master concerned and the health and safety representative to monitor the upkeep of buildings and grounds.
  • All new staff and visiting staff, as part of their induction program, will be advised on safety procedures and associated contingency plans.
  • All members of staff must pass a health clearance check at the beginning of their employment.
  1. Equipment
  • Any equipment in school should be used safely and for its intended purpose only.
  • Equipment identified as defective should be taken out of use immediately and labeled accordingly. Admin staff should be informed immediately in order that arrangements for repairs or replacement can be made swiftly.
  • No second hand equipment must be introduced to school without the agreement of the Principal/Director.
  • Electrical equipment, plugs and leads will be visually checked regularly.
  • Any electrical equipment used outside must be attached to the electric supply through an RCD (Residual – Current Device), and any lead should be covered by mats to allow safe passage over the wire.
  • Fire-fighting equipment and alarm systems are maintained via annual contract.
  • Hazardous substances, such as glazes, cleaning materials, etc., are kept locked in appropriate storage areas.

 

  1. Curriculum – Use of Resources

We follow the safety guidelines with regard to science, ICT, technology, art and PE.

A copy of each is kept in the school office and also with the subject manager who is responsible for disseminating the information to the staff and pupils.

  • In addition the following have higher risk aspects:
  • Science reference should be made to the ‘Science Lab Safety Rules’ document (Appendix A);
  • Art reference should be made to the ‘Safety in Art and Design’ document (Appendix B);
  • Technology reference should be made to ‘Make it Safe – Safety Guidance for the Teaching of Design and Technology at Key Stages 1 and 2’ document.

 

  • Physical Education (PE):

Clothing

All children will change into suitable clothing for the activity in which they will participate – details of clothing are listed in the school joining instructions.

Teachers should, where possible, change into appropriate clothing for outdoor games. This sets a good example to children and allows a greater degree of maneuverability for demonstrating skills, or accessibility to a child should an accident occur.

 

 

 

Jewellery

The wearing of jewellery and nail varnish is not permitted.  If ears are pierced, studs only may be worn but must be removed or taped over for P.E.  A watch may be worn if it is named and not of any great value.  It is advisable to collect all such items prior to the lesson and store safely.

 

  1. General Safety

School Building Access

In order to improve safety for everyone in school, measures have been taken to restrict access into the school building.

Children may use the front and the side entrances.

  • All visitors must report to the security officer at the gate, sign the visitor’s log book, receive and wear visibly a visitor badge for the entire duration of the visit. All visitors must sign out when leaving the school premises.
  • Any adults on site who do not work in the school and who are not wearing a visitors badge must be reported to the school office.

 

Vehicles

  • The school site has a designated area for school buses to pick up and drop off students at the beginning and at the end of the school day.
  • Parents are requested not to bring their cars onto the school site, but to use the public parking lot outside the school premises.
  • Parents collecting children who are injured or unwell could use the school designated car park. Other areas should remain clear.
  • Delivery vehicles are expected to use the delivery area. Wherever possible deliveries should be made once the children are safely in the building.
  • Other trade vehicles should park safely and not block doorways, disabled parking or delivery areas.

 

Fire Safety

The school will provide a safe and healthy working environment with respect to fire safety. The Fire Policy Statement is detailed at Appendix C.

 

Evacuation Procedures

Evacuation procedures, detailed at Appendix D, are practiced each term and reviewed annually or more regularly if appropriate. Evacuation routes and meeting points are detailed on the school site plans and are displayed on each floor.

Terrorist threats

Lock down procedures and bomb threats are detailed at Appendix E & F

 

  1. Supervision of Children

School Hours:  7:30 a.m. – 3:30 p.m. for secondary school

Children should not arrive at school after 7:30 a.m. In the event they arrive after 7:30a.m the students should report to the secretary. There might be some lesson arrangements after 3:30 p.m. and for the days when after-school activities are organized.

Office Hours: 7:30 a.m. – 5:00 p.m.

 

Duties

A member of staff needs to be around the playground area to supervise children arriving for school. The bell is rung at 7.30 a.m. At 3.30 p.m. the class teachers supervise the children leaving school.

At break times members of staff are on duty. Staff should return to their classrooms in time for lessons to resume.

  • Outdoor Duty: The members of staff on duty supervise the play area of the school (front yard, back yard and lateral sides). The bell should be rung promptly at the end of each break. In case of bad weather the teachers assigned the outdoor duties will supervise the students inside the school.
  • Indoor Duty: The members of staff on duty supervise the main gallery and ground lockers hallways.
  • Lunch Time Supervision: The members of staff on duty at lunch room have responsibility for organizing proper line up of the students.
  • Bus Duty: Members of teaching staff supervise the gates and the school parking lot as the school buses arrive and as they leave the school after school hours quickly. Staff from transportation department also monitor and coordinate the arrival and departure of each bus.

 

All members of staff are responsible for making sure that their classroom is clear of children. All teaching staff should be in their designated areas to receive the children as they come in the morning.

Any children working in classrooms or activity areas must be supervised by a class teacher. The time table for duties is on the staff room notice board. Each outdoor and indoor area that requires supervision has a duty timetable chart, constantly updated and mounted in a visible place.

 

  1. Medical Procedures

 

Medical staff and trained personnel

All staff members receive a health and safety overview at the commencement of the school year including any updates to the Health and Safety Policy and a reminder of basic first aid training. A checklist is kept of which staff members have attended and the Nurse/Doctor is responsible for providing catch up sessions to those members of staff who missed the initial session. A list of first aid trained personnel is displayed in the staff room and is updated regularly. Also the first aid kits have stickers with first aid trained staff.

 

First Aid

The school has a medical doctor/nurse. First aid and medical treatment is available in the medical room from 08:00-22:00 hrs. In the absence of school doctor/nurse, one of the first aid trained staff will take responsibility for the administration of first aid. The list of first aiders is displayed in the staff room and on all first aid kits, being updated regularly by the Nurse/H&S officer.

 

If advance care is deemed necessary during these hours, then appropriate arrangements will be made by school doctor/nurse. This may include calling of parents and ask for an ambulance, a specialist appointment or hospital care.

 

Attendance and sickness

In case of outbreak of fast- spreading diseases like cholera, chicken pox, red eyes and alike, parents will be advised to pick their affected children immediately to hospital for close monitoring of their treatment and medication.

Diarrhea and sickness- Students with diarrhea and sickness should go home immediately and remain out of school until symptom free for a minimum of 24 hours.

 

Contagious illnesses

Staff or parents should immediately inform the nurse/doctor upon diagnosis of a contagious disease. It is the school nurses/doctors responsibility to inform the school administration who will then inform parents in the appropriate year groups of the risk of infection. Appendix G shows a sample letter.

 

Accidents and injuries

Minor illnesses and injuries

Minor injuries in the classroom or playground should be dealt with by the member of staff on duty. Students requiring further attention should be sent to the medical room with a responsible friend or an available adult, or if the nurse/doctor is not available then to the school office who will contact a first aider.

Students must ask permission from their class teacher or member of staff on duty before visiting the medical room.

If a student seen by the nurse/doctor and any treatment or advice given then the student details are entered into health record book. The student’s details and accident or illness needs to be added.

An accident form must be completed and sent home with the student to inform the parents of the incident and any treatment given.

See Appendix H for a copy of the accident form.

When students are considered too unwell to remain in school, staff will be informed, transport details arranged with parents and a letter sent home giving details of the student’s condition as well as advice on the best course of action to be taken.

 

Major illnesses and accidents

In case of a more serious injury or illness the nurse/doctor should be contacted as soon as possible. The student should remain where the incident has occurred until they have been seen by the nurse/doctor unless the student is in immediate danger. If the nurse/doctor is not available then a qualified first aider must be sent to the scene. The nurse/doctor or first aider will assess the injury and give appropriate medical attention on site or make arrangements to transport the student to receive advanced care at nearby hospital. Parents will be informed immediately by phone and kept up to date with any care given to the children. Staff will be informed when students are sent off site. It is expected that following a telephone call from school administrator, the parents will collect the student and transport them to the appropriate place.

See Appendix I for more emergency contact numbers.

 

A serious injury accident form (see Appendix H) must be completed immediately and given to the school principal. It is school nurse’s/doctor’s responsibility, in liaison with the school principal to ensure all documentation is completed as quickly as possible.

 

Medication Policy

Sick bay

Medical room is the general store of first aid kits, first aid supplies and medicines within the school.

NO MEDICINES SHOULD BE KEPT ANYWHERE WITHIN THE SCHOOL EXCEPT IN THE LOCKED CUPBOARDS OF MEDICAL ROOM.

If a student is unwell then they should be kept at home. If a student is fit to return to school but needs to finish a course of medication, this should be handed to the school nurse/doctor in a sealed envelope at the beginning of the day with administration instructions enclosed and a consent form needs to be completed by the parents. The consent form (see Appendix J) can be obtained from the school nurse.

Administration of medicines:

Medication can only be administered by the school nurse/doctor. In the absence of school nurse/doctor a first aider may administer the pain killer’s medicine only.

 

‘At Risk List’

Children who are at risk due to allergies or known medical conditions are placed on a list which is kept in the medical room and to the dormitory master’s office. This list is continually updated when new information is provided by parents.

At the start of the school year it is nurse’s/doctor’s responsibility to compile this list with the aid of information received from the pupils medical forms (Admissions Officer). When new pupils start the school the nurse/doctor will compile the medical forms as soon as possible.

The ‘At Risk List’ is then distributed to all class teachers.

It is nurse’s/doctor’s responsibility to ensure that the relevant teachers are made aware of those children who have severe medical problems and may require attention while at school.

 

Hair checks

The second master is responsible for checking student’s hair for head lice after each school holiday. See Appendix K for Hair checks form. If any head lice are found the parents must be informed and the student is to go home and treatment commenced. Treatment can be bought from pharmacies without the need for prescription. The student can return to school the next day but must be seen by the school nurse/doctor before re-entering the classroom.

 

 

Vaccinations

In case a student is travelling abroad and has to take vaccination (Yellow fever, mostly), the school will either send the student home with a consent form or will ask the parent to take their child to the vaccination center.

 

See Appendix L for a sample consent form. The vaccinations do not have to be given at school. If parents wish they can be obtained privately by the pupil’s individual doctor and a certificate of administration sent to school.

 

Medical Records

Medical records are stored in the medical room for all students and staff.

All pupils must have a medical form completed on admission, which can be seen and downloaded from the school’s web site. The school nurse/doctor must liaise with admissions officer to collect in medical forms and follow up parents who have not returned them to the school.

When completed, the medical form is stored in the filing cabinets in the medical room. Each pupil has a folder whether medical form has been completed or not.

 

First Aid Kit

First Aid Kits are available in all science laboratories, inside the medical room, in the primary and secondary offices, in the PE office, in the primary multipurpose room, in the theatre and in the kitchen.  First aid kits should be taken on all school trips. The school nurse/doctor will discuss with the trip leader any pupils who are on the ‘At risk list’ and appropriate medications and necessary training will be given. See Appendix M for first aid kit contents. The first aid kit is checked regularly by the school nurse, reading the expiration dates and replacing any used or out-of-date content.

 

  1. Staff Health and Welfare

Safety

All staff members have a responsibility to be mindful of their own safety when putting up displays and moving equipment or furniture.

Staff should not climb on chairs or tables. A ladder/stepladder must be available for use. (See maintenance).

Both staff and students should take care when moving or lifting equipment. If in doubt seek help. (See notes about PE in curriculum section of this document).

 

 

Health

Both staff and students should be mindful and use the facilities provided in case of extreme weather conditions:  drink plenty of water, stay under the shade tents and stay under the shade in hot sunny days, stay inside the school in case of heavy rain, strong winds, or cold temperature.

Violence

Staff should always take steps to minimize the possibility of violence in school. See the parent handbook and the behavior policy.

Parents who are known to be violent or aggressive should never been seen by staff unless another adult is present.

 

  1. Student Health and Welfare
  • Bullying and any form of discrimination are not tolerated and must be reported immediately to the Discipline Master and responsible Second master
  • Substance abuse and alcohol are totally prohibited in school. Any student suspected of using them in school must be reported to the director and to the discipline master and parents should be informed immediately.
  • Personal information of students must be carefully handled and stored. Any document that needs to be discarded and has student’s personal information (name, phone number, address) must be shredded. Pictures of the students posted on the school web site (with parent permission), or displays boards around the school must be limited in number, without showing names or other personal information.
  • Any signs of maltreatment (physical, emotional, sexual abuse) on a child must be reported to the director and to the Police office.

 

  1. Off- Site Activities

Any visit off site must be approved by the Principal.

For any visit to take place off the school site, a letter home requesting permission is required.  Also, at the start of the year parents are asked to give emergency contact names and phone numbers to be used in an emergency.

One copy of the official list of the children and adults in the party on a school visit and their contact numbers must be kept in the school office.

If the party is travelling on two or more coaches it should be clear on the official list of children and adults who is travelling on which coach.

Each adult on the visit should have a copy of the list and a copy should also be left with the driver at the front of the coach.

The child: adult ratio recommended by for the activity must be met.

Where the visit is in the evening, the leader must hold the home telephone numbers of senior members of staff.

At least one of the supervising adults must have first aid training.

All coaches hired by the school will have seat belts fitted and adults should ensure that they are used.

Adults must base themselves in different parts of the vehicle to supervise the children more effectively.

Children should not sit in the front seats of the coach or in the centre back seat.

Children should not be seated by an emergency exit.

Children are not allowed to eat or drink on coaches and should sit still not distracting the driver or drivers of other vehicles.

 

On a visit involving transport the following should be easily accessible:

Plastic gloves;

First aid kit;

Official list of adults and children, including the school name and telephone number;

Drinking water and cups;

Paper towels and napkins;

‘Sick bags’.

 

NB: The office staff and class teachers are responsible for ensuring children have access to inhalers and their medication where necessary.

 

Appendix A

 

  1. SCIENCE LAB SAFETY RULES
  2. Food, drink and chewing gum are prohibited in lab.
  3. Never taste any material in the lab.
  • Never smell a material in a test tube or flask directly. Instead, with your hand, “fan” some of the fumes to your nose carefully.
  1. Never look directly into a test tube. View the contents from the side.
  2. Never handle chemicals with bare fingers. Always use tweezers, or spatulas.
  3. Never indulge in horseplay, practical jokes or behaviour that could lead to injury of others.
  • Never touch any piece of equipment, or other materials in the lab until you are instructed to do so.
  • Work in the lab only when the teacher is present or when you have permission to do so.
  1. Before beginning and after finishing work in lab, clean the lab bench top and your glassware.
  2. Due to the dangers of broken glass and corrosive liquid spills in the lab, open sandals or bare feet are not permitted in the lab. Shoes must completely cover the foot.
  3. Long hair, dangling jewelry, and loose or baggy clothing are a hazard in the laboratory. Long hair must be tied back, and dangling jewelry and baggy clothing must be secured.
  • A lab coat and safety goggles should be worn during lab experiments.
  • Learn the location and proper usage of the first aid kit, eyewash fountain, fire extinguisher, fire alarm box, evacuation routes, clean-up brush and dust pan, glass/chemical disposal can.
  • Report all accidents regardless of how minor to your teacher.
  1. For minor skin burns, immediately plunge the burned area into cold water and notify the teacher.
  • If you get any chemical in your eye, immediately wash the eye with the eye-wash fountain and notify the teacher.
  • Immediately notify the teacher of any chemical spill and clean up the spill as directed.

 

  • Never take chemical stock bottles to the lab benches.
  • Use equipment only as directed:
    1. never place chemicals directly on the pan balances
    2. never place hot apparatus directly on the laboratory desk; use insulated pads
    3. use glycerin when inserting glass tubing into rubber stoppers
    4. be cautious of glassware that has been heated; do not immerse hot glassware in cold water
    5. add boiling chips to liquid that is to be heated before heating
    6. point test tubes that are being heated away from you and others
    7. never add water to concentrated acid. Instead, as you stir, add the acid slowly to the water
    8. Read the label on chemical bottles at least twice before using the chemical. Many chemicals have names that are easily confused.
    9. Take only as much chemicals as you need. Never return unused chemicals to their original container.
    10. Return all lab materials and equipment to their proper places after use.

 

 

 

Appendix B

  1. SAFETY IN ART AND DESIGN

Primary

The school is responsible for teaching art, craft and design in a healthy and safe environment with reference to appropriate risk assessments for activities likely to incur possible risk. The teaching staff and art coordinator are responsible for the supervision of activities such as cutting with scissors or a paper-cutter and using glue guns safely.

All art equipment is subject to maintenance and safety checks and any faulty equipment is to be reported to the Art Coordinator.

 

Secondary

Art and Design lessons are scheduled in Art and Design Rooms (Primary and Secondary), and are taking place in a safe and healthy environment especially designed for this activity. The room is equipped with a sink, soap and handkerchiefs, cupboards and bookshelves. Art and Design Room is provided with a proper natural light source and an artificial light source.

Special Art and Design equipment:

Drawing boards

Easels

Drop table

Cutting board

Brushes, pencils, sharpeners, plastic cups, rulers, palettes, etc.

Paper – non toxic

Colors (tempera, acrylics, aquarelles, pastels, color pencils, inks) – all non-toxic colors

Colors – oils and diluting agent – in use for Year 4 and Year 5 – low level of toxicity (students are working under direct surveillance of a teacher).

All Year 3, 4, 5 Art and Design students are assisted and guided permanently by teachers.

YR 3 students are not allowed to manipulate sharp objects (e.g. cutters, knifes)

Year 4 and Year 5 students are assisted by teachers while working with sharp objects – for this action they are using the special cutting board.

 

Appendix C

  1. FIRE POLICY

FEZA Schools will provide a safe and healthy working environment with respect to fire safety in its establishments. FEZA Fire policy complies with the local fire regulations.

The Campus Manager/Campus Manager Assistant will be responsible for:

  • Checking all fire doors are free from obstructions and slip/trip hazards.
  • Checking all escape routes are clear.
  • Checking all fire doors can be opened quickly and easily.
  • Checking all fire resisting doors close properly.
  • Checking no fire resisting doors are wedged or propped open.
  • General housekeeping standards are adequate.
  • Building generally tidy.
  • Rubbish and waste materials are not being allowed to accumulate.
  • There is no storage, especially combustible materials, in unsuitable locations (corridors or electric intake rooms).
  • Waste containers stored externally in a secure compound.

 

 

Appointments:

  • The named Fire Safety Coordinator is the, …………………………or in his absence ………………………….
  • The Campus Manager is ………………………….
  • The Health and Safety Representative is …………………………

 

 

Responsibilities:

  • Checking all areas: Head teacher-overall supervision.
  • Classrooms: class teachers.
  • In case of evacuation each floor will be checked (classrooms, student and staff toilets) by an assigned staff member from the maintenance department. The Campus Manager keeps an updated scheme of staff covering each floor of the building and communicates immediately any changes to Health and Safety officer.
  • Phoning fire service: the Admission Officer – in case of fire, pull the alarm and call 112.
  • Registers and visitors book: Primary and Secondary secretaries
  • Copies of fire evacuation plans are posted on the hallways, in the main gallery and the school office.
  • The fire alarm is tested monthly by the Campus Manager and recorded in the Fire Log Book, which is kept by the Health and Safety officer.
  • A fire drill is completed once a term. A record is kept in the Fire Log Book.
  • A fire safety risk assessment is carried out by the Campus Manager and the Health and Safety officer each term. A report is then presented to the governing body.
  • Systems and extinguishers are checked on a regular basis. This is recorded in the Fire Log Book.
  • The Fire Safety coordinator will be responsible for the upkeep of the Fire Log Book.
  • The Fire Safety Policy will be reviewed annually.
  • The Head of School keeps the updated fire permits that comply with the local fire regulations, accredited by the Tanzanian

 

Appendix D

  1. EVACUATION PROCEDURES

 

The overall aim is to save life, therefore evacuation is of paramount importance. Members of staff are not expected to fight fire nor should they go back into the building.

Anyone discovering fire or smoke should raise the alarm by breaking the glass at the nearest alarm point.

Fire drills are carried out at least once a term and recorded in the Fire Certificate Log Book which is kept by the Health and Safety officer. Once an alarm has been set off (scheduled drill, real situation, or accidentally), under no circumstances it should be turned off before it ends and the evacuation procedures will apply immediately to all personnel present in the building at that time.

 

On hearing the alarm:

  • Direct children to walk quietly to the nearest emergency exit (marked FIRE EXIT) and then walk quietly in single line to the assembly points on the playground.
  • Everyone on site, children and adults, must leave the building.
  • Leave all your belongings in the classroom.
  • Ensure that the classroom is empty, the windows are closed and leave the doors shut but unlocked.
  • Each floor will be checked (classrooms, student and staff toilets, windows) by an assigned staff member from the maintenance department.
  • Walk towards the assembly point, leading the students as far away as possible from the building.
  • Children will line up in register order at the assembly point on the front playground.
  • Admission Officer will call the fire brigade and check that the medical room is empty.
  • The secretaries will print the registers and give it to the on duty teachers at the assembly point.
  • The on duty teachers will check that all children are accounted for, continuously signaling the status to the emergency coordinator.
  • Students should stand still and quiet until asked to re-enter the building.

 

NB: As the attendance register reflects the true number of children in school at the start of the morning or afternoon, it is important that it is completed quickly and accurately and then returned to the school office. Please ensure that children arriving late, after registration has taken place, report to the school office.

Teachers should be mindful of any child that is later taken off site for illness or an appointment.

If any visitors are present, the adult they are working with should ensure that they know what to do.

 

 

IF THE BUILDING HAS TO BE EVACUATED DURING LUNCHTIME

  • On hearing the alarm:
  • Children walk quietly to the nearest exit and then walk quietly in single line to the assembly points on the small playground.
  • Children will line up in register order.
  • Everyone on site, children and adults, must leave using the emergency exit routes.
  • Admission officer will call the fire brigade and check that the medical room is empty.
  • The School secretary will issue registers. Staff with the help of the Supervisory Assistants will carry out roll call at the assembly point.
  • The Head teacher or designated member of staff will check that all adults and children are accounted for.

 

IF THE NURSERY HAS TO BE EVACUATED DURING SLEEPTIME

  • Students sleeping in the Nursery will be woken up by the teachers, assistants and duty teachers and will be helped to evacuate the building to the assembly point, leaving all belongings in the sleeping room.
  • If the fire alarm is false, designated staff members will be advised of the situation as soon as possible and given instructions.

 

FIRE EVACUATION FOR PERSONS WITH RESTRICTED MOBILITY REQUIRING ASSISTANCE IN THE EVENT OF AN EMERGENCY

  • The advice given below should be used to formulate personal fire emergency and evacuation arrangements.
  • Fire emergency and evacuation arrangements may include designated employees to assist students with restricted mobility.
  • If the fire alarm is false students with restricted mobility and designated employee will be advised of the situation as soon as possible and given instructions.

 

Appendix E

  1. LOCKDOWN PROCEDURES

The following security measures shall apply to protect against any threat caused by the presence of an armed individual on or near the school premises.

 

Level 1: Danger Inside School

  • The principal or someone in authority makes the announcement of a lockdown over the sound system.
  • Sound alarm will ring inside and outside the building.
  • Those in the hallways are required to immediately head to the closest room and lock the door.
  • Teachers in each classroom lock their door.
  • Students on the outside of the school building are supposed to head away from the building and meet in the public parking lot.
  • All students and teachers are required to lie on the floor if gunshots are heard unless they hear otherwise.
  • Everybody stays quiet in classrooms and nobody uses radio, TV, or cell phones.
  • Teachers keep everyone facing away from the glass and doors where possible.
  • Windows are closed, but the curtains stay open and the lights stay on, so police and emergency officials can see inside each room.
  • Release no one except by the direction of the principal or designate or the police.
  • Do not release students or staff for restrooms or lockers.
  • The office contacts the Police or local authorities by calling 112.
  • Have a consistent message for parents who are calling the school during the lockdown.
  • Take attendance in each room. Note those who are absent and notify the office immediately or after the emergency is over.
  • In the theatre, the teachers lock both access doors, the stage door and everybody stays quiet inside.
  • In the canteen, doors will be locked by kitchen staff, everybody moves away from glass walls and access doors and hide behind the serving counter or right across from it, which are less visible areas.
  • In the library, students will move to the storage room guide by the librarian and stay quiet.
  • Only open the doors when an “all clear” or “Release code” is given.
  • If necessary, parents will be called, but only after the emergency is over.
  • The office will call other schools in immediate vicinity, which may be affected by the circumstances that created the need for the lockdown.

 

 

Level 2: Danger Outside School Building

  • Most of the procedures are the same, except the lights are turned off and the blinds and drapes are closed, and exterior school doors are locked by the designated person.
  • Level 3: Danger in the Neighborhood
  • This situation involves slightly less serious precautions, because the threat is farther away. It involves increased supervision, locking the outside doors and controlling the movement of students inside the building.

Appendix F

  1. BOMB THREAT INSIDE SCHOOL
  • The principal carefully evaluates each threat for authenticity. No threat should be disregarded.
  • The principal makes the announcement of an evacuation over the sound system.
  • Sound alarm will ring inside and outside the building.
  • Everybody evacuates the school immediately and quietly, using the evacuation routes, heading far away from the building and meet in the public parking lot.
  • The office contacts the Police or local authorities by calling 112.
  • Teachers take attendance and everybody waits until “Release code” is given by police/local authorities.
  • If necessary, parents will be called, but only after the emergency is over.

 

 

Appendix G

 

  1. SAMPLE LETTER: CONTAGIOUS ILLNESS INFORMATION

 

Date: ……………………..

To Parents/Guardians: ……………………………………………………………..

Your child may have been exposed to …………………. (disease) at school.

 

Please watch your child for the following symptoms.  If your child has the symptoms below, please call your child’s healthcare provider for guidance.

 

Symptoms usually appear ………… days after exposure.

 

Common Signs and Symptoms: 

  • ………………………………
  • …………………………………………
  • ………………………………………………
  • …………………………………………………

 

 

Please call the school’s doctor/nurse if you have any questions or concerns.

 

                                            , School Nurse

 

School Name

Phone Number

 

Appendix H

  1. INCIDENT/ ACCIDENT REPORT FORM

DETAILS OF INJURED PERSON

Name of Injured person: ……………………………………Gender: ……………. Age: …………………………….

Family member contacted:…………………………..Relation:………….. Contact No.:……………………..

 

DETAILS OF INCIDENT/ACCIDENT

Date of Incident/Accident:……………………….Time of Incident/Accident:………………………………….

Place of Incident/Accident:………………………………………………..

Give details of how the incident/accident took place.

………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………

Give full details of the action taken including any first aid treatment and the name(s) of the first aider(s):

 

……………………………………………………………………………..…………………………………………………………………………..…………………………………………………………………………………………………

 

Where any of the following contacted:

Police: Yes No, Ambulance: Yes No, Parent/Guardian: Yes No

 

What happened to the injured person following the incident/accident?

(e.g went home, went to hospital etc.)

……………………………………………………………………………

 

Signed:  ______________                                      Dated: ________________

 

 

Appendix I

  1. OTHER EMERGENCY CONTACT NUMBERS
  2. Class teacher number ………………………..
  3. Dormitory master number ……………………………

 

 

Appendix J

  1. MEDICATION CONSENT FORM

Student Medications

 

I have read the medication label and my child does not have any health problems that could get worse by taking this medicine. My child is not taking any other medication at home that could interact with this medicine and cause unwanted side effects. I will notify the school in writing if I want this medication to be stopped. Otherwise, I understand that it will be kept in the clinic and will be administered as indicated below for the current school year by a school nurse or a designated employee.

 

Medication must be picked up by the parent or a designated adult at the end of the year. Any medications left at school will be destroyed.

Please, administer the medicine according to the following directions:

 

PRESCRIPTION MEDICATION

Fill out and return it to school with your child’s medicine in its ORIGINAL and SEALED bottle or with the physician’s order for sample medication.

 

May we have the permission to contact the Doctor’s office to clarify this medication order?     YES      NO

 

Student: _________________________________________ Year / Teacher: ___________________________

Medication: ______________________________________ Dosage: _________________________________

Purpose: _________________________________________ Time to be given: _________________________

Dates to be given: _________________________________ Doctor’s name: ___________________________

Allergies: _________________________________________Number of pills sent to school: ______________

Current day time phone number: _____________________

Signature of parent/guardian:                                                           Date:

 

Number of pills arrived at school: ___________. Signature of Nurse/Health Aid/Secretary: Date:

Special instructions: ___________________________________________________________________

If prescribed morning dose is missed at home, I authorize the school to give medication after parent contact. The morning dose is: _______________________________ Signature of parent/guardian:        Date:

 

“I hereby release FEZA School, its officers and its employees, from any and all liability resulting from my child carrying their asthma inhaler, epipen or diabetic supplies to and from school.”

Signature of parent/guardian:                                                           Date:

 

Appendix K

 

  1. HAIR CHECKS FORM

Year Group / Class      ____________________        ____________________

Inspection Date

Student Name ……../………/……… ……../…………/……. ……./………./………

 

Appendix L

  1. VACCINATION CONSENT FORM

 

Dear parents,

 

We would like to inform you that starting with ______________ there will be a _________________ vaccination campaign.

 

If you want your child to receive this vaccination please give your consent by ticking the box below.

 

We mention that we will not administer the vaccine if we do not receive this letter back until _________.

 

In case of refusal, please bring a letter from your doctor to certify that your child had this immunization.

 

Yes, I agree with the vaccination.

 

No, I do not agree with the vaccination.

 

Child name ———————————————- Year—————————————-

 

Parent name———————————————-Parent signature————————

 

School nurse

 

If you agree, we would also like to know if your child:

 

Has an acute febrile illness

 

Had prior allergic or severe reaction to a vaccine

 

Is taking any immunosuppressive therapy

 

Received immunoglobulin or blood transfusion in the last three months

 

Has an allergy to eggs (anaphylactic reaction to eggs)

 

Received another vaccination in the last 4 weeks

 

Has chronic disease and long term treatments.

 

Appendix M

 

  1. FIRST AID KIT CONTENT

First aid kits contain the following items:

  • 2 absorbent compress dressings (14×25 cm)
  • 25 adhesive bandages (assorted sizes)
  • 1 adhesive cloth tape (10×2.5 cm)
  • 5 antiseptic wipe packets
  • 2 pairs of non-latex gloves (large size)
  • Scissors
  • 1 roller bandage (10 cm wide)
  • 1 roller bandage (8 cm wide)
  • 5 sterile gauze pads (7.5 x 7.5 cm)
  • 5 sterile gauze pads (10×10 inches)
  • 2 triangular bandages
  • first aid instruction booklet